AI Use Disclaimer 
Effective Date: July 1, 2026 
Last Updated: July 1, 2026 

BayBiz AI provides AI automation, workflow, customer communication, marketing support, sales support, productivity, and business process tools for business use. AI tools can be useful, but they are not perfect. This disclaimer explains important limitations and responsibilities related to AI-supported workflows, drafts, recommendations, and outputs. 

AI Supports People. It Does Not Replace Judgment. AI tools are designed to assist human users. They should not replace business judgment, professional judgment, customer relationships, legal advice, financial advice, medical advice, insurance advice, regulatory review, compliance review, or common sense. Important decisions, customer communications, regulated workflows, public claims, outreach, and sensitive messages should be reviewed by a qualified human before use. 

AI Outputs May Be Incorrect or Incomplete AI-generated content, summaries, research, recommendations, responses, classifications, or workflow outputs may be:  

• Incomplete 
• Outdated 
• Inaccurate 
• Misleading 
• Inappropriate for the situation 
• Too generic 
• Not compliant with your industry rules 
• Based on incomplete context 
• Unsuitable for customer-facing use without revision

BayBiz AI works to design practical workflows with human review, but no AI tool should be treated as perfectly accurate or fully autonomous. 

Human Review Is Required Clients are responsible for reviewing and approving AI-generated content before using, publishing, sending, or relying on it. 
This includes, but is not limited to:  

• Customer replies 
• Follow-up messages 
• Review requests 
• Outreach messages 
• Marketing copy 
• Social posts 
• Emails 
• FAQs 
• Proposal drafts 
• Summaries 
• Recommendations 
• Research notes 
• Internal handoffs 
• Workflow outputs

BayBiz AI may help create systems that draft, summarize, organize, route, or recommend next steps, but the client remains responsible for final approval and use. 

No Professional Advice BayBiz AI does not provide legal, financial, medical, insurance, tax, employment, accounting, regulatory, or other licensed professional advice. 
AI-generated material should not be used as a substitute for advice from qualified professionals. 
For businesses in regulated or advice-based industries, including legal, healthcare, insurance, financial services, real estate, and similar fields, workflows, messaging, data handling, and customer communications should be reviewed for applicable compliance requirements before use. 

Marketing, Outreach, Email, Phone, and SMS Responsibility Clients are responsible for making sure their use of email, SMS, phone calls, advertising, outreach, CRM tools, automation platforms, and marketing messages complies with applicable laws, consent requirements, industry rules, and platform policies. 
BayBiz AI may assist with message drafting, workflow structure, follow-up reminders, or automation setup. However, the client is responsible for determining whether a message should be sent, who may receive it, what consent is required, and whether the communication is appropriate. 

Sensitive Information and Customer Data Do not submit sensitive customer, medical, legal, financial, password, regulated, confidential, or highly private information through general website forms or unsecured communication channels. If a project requires sensitive business data, customer data, or regulated information, BayBiz AI and the client should agree in writing on appropriate handling, security, access, review, retention, and compliance expectations before that information is shared or processed.