Privacy Policy 
Effective Date: July 1, 2026 
Last Updated: July 1, 2026 
BayBiz AI respects your privacy. This Privacy Policy explains how we collect, use, share, and protect information submitted through our website, forms, communications, and business inquiries. By using this website or submitting information to BayBiz AI, you agree to the practices described in this Privacy Policy. Information We Collect BayBiz AI may collect information you choose to provide directly, including:  

• Name
• Business name
• Email address 
• Phone number 
• City or service area 
• Website, Google Business Profile, social media page, or other public business profile 
• Information about your business, workflow, customer communication, follow-up process, reviews, content needs, or repetitive tasks
• Messages or questions submitted through website forms, email, scheduling tools, or other communication channels

We may also collect basic website and usage information if analytics, hosting, security, or tracking tools are enabled. This may include browser type, device type, IP address, referring pages, pages visited, date and time of visit, and general website activity.

Information You Should Not Submit Through Website Forms Please do not submit sensitive customer, medical, legal, financial, password, regulated, confidential, or highly private information through general website forms. If a project requires sensitive information, regulated information, customer records, or confidential business data, BayBiz AI should first agree with you on an appropriate process for sharing and handling that information.

How We Use Information BayBiz AI may use information to:  

• ·Respond to inquiries 
• Provide a Free AI Review 
• Review public-facing business information 
• Evaluate possible AI automation or workflow opportunities 
• Prepare recommendations, proposals, or service scopes 
• Communicate with you about BayBiz AI services 
• Schedule calls or follow-ups 
• Deliver agreed services 
• Improve our website, forms, messaging, and business operations 
• Maintain security and prevent misuse 
• Comply with legal, accounting, or business obligations

Website Forms and Free AI Reviews When you submit a Free AI Review request or contact form, BayBiz AI may review the information you provide along with publicly available information about your business, such as your website, Google Business Profile, social media pages, listings, reviews, or other public profiles. 
The Free AI Review is intended to identify practical opportunities where AI may support your business. It does not create a formal client relationship unless both parties enter into a separate written agreement. 

Email, Phone, and SMS Communications By submitting a form or contacting BayBiz AI, you authorize BayBiz AI to contact you using the information you provide. 
BayBiz AI may contact you by email or phone regarding your inquiry, Free AI Review, requested service, or related business communication. 
Providing a phone number does not automatically opt you into recurring marketing text messages unless a form or separate consent process clearly says so. If BayBiz AI offers SMS communication in the future, consent and opt-out instructions should be provided where required. 
You may ask BayBiz AI to stop sending non-essential marketing communications by following any unsubscribe instructions provided or by contacting hello@baybizai.com. 

Cookies and Analytics BayBiz AI may use cookies, analytics tools, hosting logs, or similar technologies to understand how visitors use the website and to improve performance, security, and user experience. 
These tools may collect basic information about your device, browser, pages visited, and general website activity. You can usually adjust cookie settings through your browser. 
If BayBiz AI later uses advertising pixels, retargeting, advanced analytics, or similar tracking tools, this Privacy Policy should be updated to explain those tools more specifically.

Service Providers and Third-Party Tools 
BayBiz AI may use third-party service providers to operate the website and business. These may include providers for:  

• Website hosting 
• Website forms 
• Email 
• CRM 
• Scheduling 
• Analytics 
• Automation 
• AI tools 
• Cloud storage 
• Payment processing 
• Security 
• Project management 
• Customer communication

These providers may process information on BayBiz AI's behalf according to their own terms, privacy policies, and security practices. 

Use of AI and Automation Tools BayBiz AI may use AI, automation, and software tools to help review information, summarize inquiries, prepare recommendations, draft messages, organize workflow details, or support service delivery. 
BayBiz AI does not recommend submitting sensitive, regulated, confidential, or customer-specific information into general AI or website forms unless an appropriate process has been agreed to in advance. 
AI-generated drafts, summaries, recommendations, or outputs should be reviewed by a human before being relied upon or sent to customers. 

How We Share Information BayBiz AI does not sell your personal information as a core business activity. 
BayBiz AI may share information with service providers, contractors, software platforms, or business partners when needed to operate the website, respond to inquiries, provide services, or support business operations. 
BayBiz AI may also share information if required to comply with law, protect rights or safety, respond to lawful requests, enforce agreements, prevent fraud or misuse, or complete a business transaction such as a merger, sale, or transfer of assets. 

Data Security BayBiz AI uses reasonable administrative, technical, and organizational measures intended to protect information. However, no website, email system, software platform, AI tool, or internet transmission is completely secure. 
Please do not submit highly sensitive information through general website forms or unsecured communication channels.  

Data Retention BayBiz AI may retain information for as long as reasonably necessary to respond to inquiries, provide services, maintain business records, comply with legal obligations, resolve disputes, and support legitimate business purposes. 
You may request that BayBiz AI update or delete certain information by contacting hello@baybizai.com. Some information may need to be retained for legal, accounting, security, or business record purposes. 

Your Choices You may contact BayBiz AI to:  

• ·Ask what information you provided 
• Request a correction 
• Request deletion of certain information 
• Opt out of non-essential marketing emails 
• Ask questions about this Privacy Policy

Requests can be sent to hello@baybizai.com